When a county agency provides access to a third-party software system, what is the safest way to add a new user?

The safest way to add a new user is to notify the county agency to add a user on your behalf. This approach ensures that user management is handled through the appropriate channels, maintaining accountability and security. By involving the county agency, you leverage their established protocols for user access and authorization, which helps safeguard against unauthorized access and potential security breaches.

This option helps maintain the integrity of the system, as the agency is likely to have a structured process for verifying the identity of the new user, setting appropriate access levels, and documenting the change. Such practices ensure that only authorized personnel can access sensitive information, complying with security policies and best practices within the organization.

Options that suggest letting anyone sign on without any restrictions or oversight, creating an administrator account for a single user without necessary checks, or preventing any new users altogether might compromise security or hinder operational capabilities. Each of these alternatives lacks the necessary safeguards and could lead to risks associated with unauthorized access or operational inefficiencies.